Show Policies

For safety reasons, anyone under the age of 16 is not allowed to register or access the Exhibit Halls or Sessions. Strollers or infant carriers are not permitted in the Exhibit Halls at any time.

For Credentialed Press

Limited permission to take still photographs, video and sound recordings at NAB Show New York.

Photography and videography at NAB Show New York is a benefit for credentialed media with limited permissions. Distribution of photographs, video and audio obtained at NAB Show New York through the presentation of media credentials is limited to use on the websites, social media, content channels and publications directly associated with the media brand(s) listed during the credential holder’s registration process.  All other uses are prohibited. Credentialed media are responsible for securing any permissions necessary to present images of private individuals, intellectual property, or trademarked brands.  NAB reserves the right to revoke these privileges at any time.  Photos and/or audio and video recordings are the exclusive property of NAB and NAB retains the right to revoke consent of use at any time.

On the Exhibit Floor

• Photos and/or recordings of exhibits in the exhibit halls may require the exhibitor’s consent.
• These activities should not cause disruption to exhibitors or attendees

Inside Session Rooms and At Events

• Video and audio will be used in brief reports only, and no final product will incorporate more than five continuous minutes of video or audio from any one session.
• There will be no attempts made to recreate the content or present the session for viewing.
• Please comply with all specific requests for placement of mics, use of mult boxes or camera locations. It is up to credential holders to check this before each session or event starts.
• Do not use artificial lighting when the room is darkened for projection or computer display purposes.
• These activities should not cause disruption to speakers or attendees.

For General Attendees

• If you have a news or documentary project for which you would like to include footage of NAB Show New York or are seeking to film at either Show for coverage purposes, please contact NAB Show New York’s Media Relations Team. For any marketing projects involving video, please contact NAB Show New York’s Marketing Team .Photography and/or recording (including audio and video) during NAB Show New York is allowed for personal and private use only.
• Photos and/or recordings of exhibits in the exhibit halls may require the exhibitor’s permission.
• Photos and/or recordings cannot be copied, altered, sold, exhibited or distributed without NAB’s prior written consent, which may be revoked at any time.
• Photos and/or recordings are the exclusive property of NAB. NAB retains the right to revoke consent.
• No disruptions due to photography and/or recording shall be allowed and violators may lose attendance privileges.
• Photography and/or recording are prohibited in NAB Show New York sessions.

Attendees:

Government issued photo ID is required to pick up your badge. You may only pick up your own badge.

Special Rates:

NAB offers discounted rates to Students and Government employees. Failure to provide the required identification will result in being charged the full non-member rate to print your badge.

*Students will need to provide school-issued students.

*Government and military will need to provide their official government employee or military issued ID.

NAB Member Registration

Registering at the NAB member rate is subject to membership verification.

Exhibitors and Manufacturer Representatives:

Individual Badge Pickup (Exhibitors and Manufacturer Representatives):

• Exhibitors and Manufacturer Representatives can pick up their own badge at any registration location by presenting their registration confirmation and a valid photo ID.

Group Badge Pickup (Exhibitors Only through Tuesday):

• Group Badge Pickup is available during registration hours at any Assisted Registration desk.
• Badges may be picked up in small batches or all at once by a registered exhibitor. Once picked up, that exhibitor is responsible for distributing badges to the respective registrants.
• Photo ID verification or proof of employment (i.e., a business card) will be required for pick up and reprints.
• Exhibitors may also pick up their manufacturer representatives’ badges on their behalf. However, manufacturer representatives can only pick up their own individual badges.

NAB Show New York Management is dedicated to providing a safe and welcoming experience for all NAB Show New York participants. To this end, NAB Show New York Management strictly prohibit any act that demeans, menaces, discriminates against or harasses any NAB Show New York participant based on their sex, gender, gender identity or expression, age, sexual orientation, disability, physical appearance, body size, race, color, national origin, ethnicity, religion (or lack thereof), creed, veteran status, technology choices or other characteristic protected by governing law. Sexual language and imagery are not appropriate for any conference venue, including talks, workshops, parties, and online media. While at NAB Show New York or any related events, staff, sponsors, volunteers, vendors, NAB Show New York agents, speakers, attendees, exhibitors, media and all other participants are prohibited from: demeaning, menacing, discriminating against and/or harassing any individual at NAB Show New York based on any of the afore-listed characteristics; engaging in any acts of violence; possessing any item that can be used as a weapon; possessing any illegal substance; smoking (other than in designated areas); and/or failing to obey any rule or regulation of NAB Show New York or of the venue.

NAB Show New York Management expects all NAB Show New York participants to abide by this Code of Conduct at all conference venues and conference-related social events. If a participant engages in any prohibited or otherwise unacceptable behavior, NAB Show New York Management, in its sole discretion, may take any action they deem appropriate, including removing the violator from NAB Show New York without warning and contacting the authorities, as necessary NAB Show New York participants removed from NAB Show New York pursuant to this provision will not receive an admission fee refund. If you believe you are the victim of or have witnessed any violation of this Code of Conduct, please report this incident to the nearest security office or NAB Show New York Management in room 3D07 in the Javits Center.  All determinations of violations of this Code of Conduct will be made in NAB Show New York Management’s sole discretion and such decision(s) are final.

Please know that NAB Show New York Management will be available to help participants contact venue security or local law enforcement, to provide escorts or to otherwise assist those experiencing unacceptable behavior to feel safe for the duration of NAB Show New York.

This Code of Conduct is without prejudice to NAB Show New York’s rights, all of which it expressly reserves. NAB Show New York Management further reserves the right to modify this Code of Conduct at any time and in its sole discretion.

Due to the uncertainty related to the novel coronavirus SARS-COV-2 (together with any variation thereof, “COVID-19”), Attendee acknowledges that their registration, tickets, and admission to any of the NAB Show New York Activities (“Activities”) are subject to all government (including, but not limited to, the Centers for Disease Control and Prevention, the State of New York, the City of New York and any other governing Federal or local government agency), the venue and NAB Show New York safety and health policies, which include the information set forth below. Attendee acknowledges that due to the evolving nature of the pandemic, NAB Show New York may continue to develop and update these policies in the intervening time between Attendee’s registration or receipt of a badge and the date of the Show (“Event”). By registering for and/or attending or participating in any of the Activities, Attendee acknowledges and agrees, on behalf of themselves and anyone accompanying them (including any minor(s)) that: (1) they will comply with such policies and regularly check for any updates to such policies available via the NAB Show New York website; (2) their attendance at the Event is conditioned on such compliance; (3) that if their admission to any of the Activities is denied or revoked because they have failed or refused to comply with any such safety and health policies of the venue or NAB Show New York, they will not be eligible for any remedy, credit or refund; (4) they,  for themselves and on behalf of their family, spouse, estate, heirs, executors, administrators, assigns and personal representatives, hereby forever  release, waive, discharge and covenant not to sue NAB its board members, officers, affiliates, employees, successors and assigns (collectively the “Released Parties”) from any and all liability, claims, demands, actions and causes of action whatsoever, directly or indirectly arising out of or related to any loss, damage or injury, including  death, that may be sustained  by them related to COVID-19 whether caused by the negligence of the Released  Parties, any third-party attending NAB Show New York or otherwise, while  participating in any activity while in, on or around  NAB Show New York and/or while using any facilities, tools, equipment or materials; and (5) they agree to indemnify, defend and hold harmless the Released  Parties from  and against any and all costs, expenses, damages, claims, lawsuits, judgments, losses and/or liabilities (including attorney fees) arising either directly or indirectly from  or related to any and all claims made by or against any of the Released  Parties due to bodily injury, death, loss of use, monetary loss or any other injury from  or related to their attendance at NAB Show New York or use of any facilities, tools, equipment or materials related to NAB Show New York, whether caused by the negligence of the Released  Parties or otherwise specifically  related to COVID-19.

By registering for NAB Show New York, you consent to NAB’s collection and storage of the data on the registration form in the United States.

Badge Scanning: By allowing your badge to be scanned by an exhibitor or sponsor during NAB Show New York, you are actively consenting to the transfer of your personal data to that company. You have the right to deny having your badge scanned in order to keep your information private.  If you later wish to revoke your data from such a company, you must contact that company directly.  If you believe you have been scanned against your wishes, please let us know at support@nabshow.zendesk.com.

Email: You will have the opportunity to Opt-In to additional email communications during the NAB Show New York registration process. NAB and its vendors, exhibitors and partners always treat your personal information with the utmost care and never sells or gives it to other companies without your prior permission. When we contact you by email, all email campaigns from NAB will contain instructions and/or hyperlinks to Opt-In or Opt-Out

(unsubscribe) of our email list(s).

Data Scams Warning: Sometimes, you may see or hear of a company claiming to have data NAB collected for sale or trade. These are scammers that are not associated with NAB in any way! You are encouraged to report these instances to the U.S. Federal Communications Commission.

Get the best NAB Show New York deals directly from the show floor through our Show and Sell Program, allowing exhibitors to sell products from their booth. Attendees can purchase items right from the exhibit floor if they pay 8.375% New York State Tax on the item. Attendees will also need to show their receipt to security upon exiting the NAB Show New York floor.

NAB Show New York Management or its contractors sometimes record, photograph and/or stream the various aspects and activities of NAB Show New York, for archival and promotional purposes. By attending NAB Show New York, you give NAB and their contractors permission to use your voice and image in any such archival or promotional recording, photograph or streaming activity without any compensation or credit to you.

Cancellations received before September 20, 2024, are subject to a cancellation fee of 10% of the total purchased. All tickets are non-refundable. The cancellation deadline is September 20, 2024. New registrations received after September 20, 2024 are non-refundable. All refund requests must be sent in writing to nabshowNY@maritz.com. No refunds will be given for cancellation requests received after the deadline. New registrations received after the deadline are non-refundable. Please note that separately ticketed events are non-refundable. NAB Show New York reserves the right to cancel any program and assumes no responsibility for personal expenses.

Changes to your registration can be made by calling (864) 342-6296, Monday-Friday, 9 a.m. – 5 p.m. ET or emailing  nabshowNY@maritz.com.  Please clearly state to the customer service representative that you are already registered and provide your Badge ID number. You may also make changes online.  Please choose the “Add/Edit events” option on the Dashboard.

There is a $25 fee for substitutions. There is a $50 fee for badge replacements. Please note that ticketed events and monorail tickets will have to be repurchased.

Suitcasing and outboarding rules and regulations pertain to the NAB Show New York floor, NAB Show New York public areas, the Javits Center and official event hotels.

NAB Show New York restricts Exhibitors from hosting or participating in competing or conflicting events or activities that occur during official NAB Show New York hours; this is considered “outboarding”.  Exhibitors violating this policy will be subject to cancellation of their booth without refund and may not be invited to participate in future events.

NAB Show New York has a zero-tolerance policy regarding “suitcasing.” All marketing and promotion must remain within the contracted exhibit space.  Marketing materials may not be placed on conference tables or other areas that are not within the boundaries of the booth, both inside and outside of the exhibit halls. Show Management reserves the right to remove individuals or discard display materials that do not comply with these guidelines.